Promoting youth hockey in New Brighton, MoundsView, St.Anthony and Shoreview MN
Sponsored By:   Gearheads - PULLTABS
New Brighton, Mn
 
 
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Board of Director Job Descriptions
(Rev. 2013)
 
 
Board of Directors Officers (term of office and year of election):
 
President (2 year, odd year)
 
  1. Preside at all meetings of the Board of Directors.
  2. Ensure all administrative and program activities meet the goals and needs of IYHA
  3. Direct and / or delegate powers and duties to Board Members as needed to insure the goals and needs of the IYHA are met.
  4. Ensure the continuation of IYHA legal status as an organization.
 
Vice President (2 year, even year)
 
  1. In the absence of the President, assume presidential duties as outlined above.
  2. Secure IYHA sponsors as necessary.
  3. Direct and / or delegate powers for fund raising efforts.
  4. Direct and / or delegate powers for liaison activities between the IYHA and external businesses (i.e. team photographs, marketing companies, companies making donations, etc.)
  5. Primary conduit for communication between the IYHA and teams via team managers.
 
Secretary (2 year, odd year)
 
  1. Take, transcribe, duplicate, distribute, and maintain files of all Board of Directors and general membership meetings.
  2. Distribute agendas, minutes, directives, schedules, membership lists, etc., as required.
  3. Maintain an official document file, including but not limited to the Articles of Incorporation, by-laws, and Board of Directors membership list.
  4. Pick up mail on a regular basis.
  5. Responsible for all official notification to board members from Board related activities and the public.
  6. Be a co-signer on all IYHA accounts.
 
Treasurer (2 year, even year)
 
  1. Collect and maintain all data on expenses and income for the Association. This will be used for budgeting and planning.
  2. Report in writing, on a monthly basis, to the Board of Directors, the financial position of the organization.
  3. Have custody of all funds of the Association and keep accurate records of receipts and expenditures.
  4. Issues checks on IYHA accounts as directed by the Board. 
  5. Prepare and distribute monthly bills to all teams (via team treasurers).
  6. Be primary conduit to team treasures on all billing / expense matters.
  7. Provide information to auditor for annual report.
  8. Provide all information to the auditor for tax preparation.
  9. Represent IYHA on the Lake Region Hockey Board of Directors.
 
Minnesota Hockey District Representative (3 year; 2013, 2016, 2019)
 
  1. Represent the IYHA and its interests at all District meetings.
  2. Be primary conduit to the Association from the District. Insure all District rules / regulations have been communicated and are being met by the Association.
 
Boys Program Coordinator (3 year; 2014, 2017, 2020)
 
  1. Facilitate team selection for the Boys Program.
  2. Insure games, scrimmages, and practices are set up for each team within the Boys Program.
  3. Facilitate and participate in the coach selection process.
  4. Facilitate and participate setting up support structures within each team in the Program.
  5. Be primary conduit between the Board of Directors and the Program.
  6. Facilitate and participate in player development for the Boys Program.
  7. Facilitate and participate in coach development for the Boys Program.
  8. Assist in assignment of all ice times across all teams and levels within the IYHA.
  9. Ensure team placement for all registered players within the Boys Program.
 
Girls Program Coordinator (3 year; 2014, 2017, 2020)
 
  1. Facilitate team selection for the Girls Program.
  2. Insure games, scrimmages, and practices are set up for each team within the Girls Program.
  3. Facilitate and participate in the coach selection process.
  4. Facilitate and participate setting up support structures within each team in the Program.
  5. Be primary conduit between the Board of Directors and the Program.
  6. Facilitate and participate in player development for the Girls Program.
  7. Facilitate and participate in coach development for the Girls Program.
  8. Assist in assignment of all ice times across all teams and levels within the IYHA.
  9. Ensure team placement for all registered players within the Girls Program.
 
Mite Program Coordinator (3 year; 2015, 2018, 2021)
 
  1. Facilitate team selection for the Mite Program.
  2. Insure games, scrimmages, and practices are set up for each team within the Mite Program.
  3. Facilitate and participate in the coach selection process.
  4. Facilitate and participate setting up support structures within each team in the Program.
  5. Be primary conduit between the Board of Directors and the Program.
  6. Facilitate and participate in player development for the Mite Program.
  7. Facilitate and participate in coach development for the Mite Program.
  8. Assist in assignment of all ice times across all teams and levels within the IYHA.
  9. Ensure team placement for all registered players within the Mite Program.
 
Ice Commissioner (3 year; 2014, 2017, 2020)
 
  1. Acquire the ice team for all teams within the Association.
  2. Facilitate with the Program Coordinators the equitable assignment of all ice teams across all teams and levels of the Association.
  3. Schedule warm-up and try-out ice.
  4. Will provide a master ice schedule to the Treasurer in a timely manner to facilitate team billing.

Registration Coordinator (3 year; 2015, 2018, 2021)
  1. Set up and execute the fall registration for the IYHA.
  2. Register and insure all players with the appropriate organizations (District 1).
  3. Construct and distribute team rosters and booklets to all appropriate parties.
 
Equipment Manager (3 year; 2013, 2016, 2019)
  1. Maintain appropriate numbers of equipment / jerseys for the entire Association (including goalie equipment) as directed by the Board.
  2. Repair or replace unusable equipment as directed by the Board.
  3. Ensure equipment meets the safety needs / standards set by the District and the Association.
 
Promotion and Retention Coordinator (2 year; non-voting position, beginning in Dec 2013)
  1. Promote and advertise Learn-to-Skate and IYHA programs (working with Mite and Learn to Skate Coordinators)
  2. Work with families that have issues during the season and help problem solve.